Responsible to: Head of Finance / CEO  

Supervision: Performance is supported through regular meetings and the annual appraisal process.. 

Hours p/wk:  3 x Days per week 8.30 – 5.30 (1 x hour for lunch) 

Salary: £23,809.50 pro rata  

Closing Date: August 31st 2025 

 

Overview 

Pompey in the Community is seeking a smart, enthusiastic, and approachable Reception / Admin Assistant to be the welcoming face of our organisation and provide essential administrative support across departments. The ideal candidate will be a team player with excellent communication skills and experience using Microsoft 365 applications, including Word and Excel. 

 

Key Responsibilities 

Reception Duties: 

  • Greet and welcome all visitors in a professional and friendly manner. 
  • Answer incoming calls and respond to face-to-face, phone, and email enquiries. 
  • Manage visitor sign-in procedures and maintain a tidy reception area. 

 

Administrative Support: 

  • Assist the Head of Finance and CEO with day-to-day administrative tasks. 
  • Process bookings and manage queries through our internal booking system. 
    • Support the wider team with general admin, including printing, data entry, and document management. 
    • Support CEO with contracts and documentation  
    • Help maintain accurate records and registers for coaching and project staff. 
    • Liaise with staff to distribute participant information and respond to related queries. 

     

    Meetings & Events: 

    • Assist with the setup of meeting rooms, including organising refreshments. 
    • Provide support during meetings as needed and clear down afterwards. 

     

    Person Specification 

    Essential: 

    • Experience using Microsoft 365 (Word, Excel, Outlook). 
    • Confident communicator, both in person and in writing. 
    • Well-presented and professional appearance. 
    • Excellent organisational and time-management skills. 
    • Team-oriented, with a positive and proactive attitude. 

     

    Desirable: 

    • Experience working in a reception or customer-facing role. 
    • Understanding of community-based or sports-related organisations. 

     

  • Working at Pompey in the Community This is an exciting opportunity to be part of a vibrant, community-focused charity that uses the power of sport and education to inspire, engage and support people across Portsmouth.

You’ll work in a dynamic environment where your contribution genuinely makes a difference. 

 

 

How to apply: Please send CV and cover letter addressed to HR via email to [email protected] or post to:  

HR Officer, Pompey in the Community, Anson Road, Portsmouth, PO4 8TB 

 

Please note that the job will be subject to satisfactory references and enhanced DBS check.